Agenda SoHG Constitution Committee
Tuesday 2007-09-11 8pm eastern
Chair: Frank Boumphrey
Secretary: Barry Markowitz

Circulation:
	Communicating Members

1. Approval of previous minutes.
	There were no formal minutes for the last meeting however a report is included below 
	and comments are appropriate

2. Mission Statement - Matt Dodds

3. Aims and objectives - general comments

4. Membership - general discussion
	Classes
		Charter
		Non-voting
		Full
		Life

5. Board		
 	General Discussion to follow points in straw constitution
 	
6. Any other business

F.B 2007-09-11

NOTES FROM 2007-09-04 MEETING

September 4, 2007
8:00 P.M.
Participants:
Ø Frank Boumphrey, Matthew Dobbs, Bill Engelson, Roger Hill, Mike Just,
Allen Wallach, Barry Markowitz
Ø
Regrets
Ø Winn Padgett
Ø
Absent
Ø Chris Deinlein,
Ø
Chairman, Frank Boumphrey, started an informal discussion with committee members to
attempt to determine the appropriate form of constitutional framework to be relied upon
by the committee. After receiving input from all committee members it was decided to
proceed using Composite Model II as a format.
It was further decided to maintain weekly tele-conferences despite the fact that some
committee members might not be able to attend all meetings.
Next tele-conference date: September 11, 2007
Respectfully submitted
Barry Markowitz
Secretary


EXTRACTS FROM STRAW CONSTITUTION 

2. Mission Statement
	The mission of the Society of Hickory Golfers is to promote and encourage the 
	experience of playing golf to the conditions of the historical, hickory era play 
	by replicating the conditions prevalent at that time


3. Aims and objectives

The aims and objectives of the organization will be: 
	i. To carry out the mission of the Society of Hickory Golfers

	ii.To establish a permanent reference for organizing hickory golf tournaments, 
	for the enjoyment of all players concerned;

	iii. To discover through competition the playing characteristics of wood shafted 
	golf clubs manufactured prior to 1935;

	iv. To represent the point of view of golfers who enjoy competition in hickory 
	play while observing the rules advanced by the USGA and R&A, with special consideration 
	for rules variances which necessarily result from the modern use of the equipment involved;

	v. To establish a fixture card for worldwide hickory golf competitions of significance;

	vi. To advance rules and equipment standards for hickory play;

	vii. To establish a worldwide society of like-minded ladies and gentlemen.



4. Membership

	i. Eligibility for membership
		All persons in sympathy with the mission, aims and objectives of the Society 
		are eligible for membership
	ii. Selection Process
		The selection process will be decided by the Executive Committee of the SoHG 
		in consultation with the Board. The process together with current application 
		forms will be made available by posting on the SoHG web site or by such other 
		means as will be decided from time to time by the Executive committee in consultation 
		with the Board
	iii. Membership
		Membership will consist of officers and members of the organization.
	iv. Classes of Membership
		Currently there are two classes of membership - full membership and life 
		membership. Other classes may be introduced by the Executive Committee. 
		Life membership is reserved for individuals who have made outstanding contributions 
		to Hickory Golf and will be appointed by the Executive Committee in consultation with 
		the Board
	v. Membership right and duties
		All members will be subject to the regulations of this constitution and by joining 
		the organization will be deemed to accept these regulations and codes of practice 
		that the organization deems appropriate. 
	vi. All paid up members are entitled to vote for the Board and on other matters as shall 
	occur from time to time
	
	
10. Board
		i. The Board of the SoHG will oversee the operations of the SoHG but will not be 
		involved in the day today activities of the organization.
		
		ii. The Board will be chaired by the current president of the SoHG.
		
		iii. Membership of the Board will comprise the current president, (the immediate two) 
		past presidents and elected members. Executive committee members may not serve as 
		elected members of the Board. Appointment to the Executive Committee will terminate 
		Board membership. Note presidents and past presidents are not elected members.
		
		iv. Elected members will serve three years. One third of the elected members will 
		rotate off each year. Members are eligible for reelection. Broken terms will be 
		filled by the president.
		
		v. There will be at least fifteen Board members. There should be at least one Board 
		member from each of the following geographical locations: United States; Canada; 
		Great Britain and Ireland; Continental Europe. These ratios may be changed from 
		time-to-time, and other geographical locations added by a vote of the entire Board.
		
		vi. A slate of officers will be put forward by the executive committee. The Board 
		must approve all appointments of officers and committee chairs.
		
		vii. The Board shall meet at least twice a year either by teleconference or 
		web-conference. The SoHG will maintain a bolg-sphere for Board members. All formal 
		votes will take place via the SoHG web site, which will maintain a form for such purposes.